Feb 2024
Synchronizing EDI Orders 850 with Netsuite using Magic xpi
(Last Updated On: February 20, 2024)

This article highlights seamless integration of EDI orders (850) into NetSuite via Magic xpi, to streamline business operations for maximum enterprise efficiency.

Empowering Businesses with EDI2XML’s Magic xpi Expertise     

With EDI2XML‘s specialized knowledge and 24+ years of experience in e-commerce automation, businesses can tap into the full potential of Magic xpi for effortless integration and streamlined operations. Join us as we explore how EDI2XML‘s expertise combined with Magic xpi can transform your business processes, driving efficiency and success in today’s fast-paced market.

EDI Integration with NetSuite Using Magic xpi

Oracle NetSuite is an enterprise management software solution (ERP) that small and medium size companies use worldwide. Although a great system, it lacks built-in electronic data interchange (EDI) capabilities. For that reason, companies need to build their own custom integration to push EDI orders received from their EDI partners, into NetSuite.

EDI at a Glance

EDI is a computer-to-computer exchange of information, particularly business documents, that eliminates manual intervention. It utilizes a standard electronic format between business partners, making it easy to share documents, regardless of the system used at each end.

An EDI solution essentially automates the process of document sharing. Businesses can send and receive documents without the tedious work of filling-in the information, changing the format, and sending the document.

Several EDI standards are used worldwide, and it’s important for business partners to agree on a standard. For instance, in the US, the ANSI.X12 standard is very commonly used. Similarly, EDIFACT is another global standard that provides formats for EDI orders, widely used in Europe and the rest of the world.

If a trading partner uses a different standard, the EDI solution or service provider must convert it into the destination format/standard to be able to translate the electronic information.

Learn more about EDI by reading this article: What is EDI

What is EDI Order 850?

Within the EDI standard, each transaction has a specific code. For example, a Purchase order is coded 850, a P/O Change is coded 860 and so on.

Basically, an EDI 850 Order is a formal request sent by the buyer (purchasing company) to the supplier (seller) for the demand of delivery of goods and/or services at an agreed price.

An EDI order 850, when transmitted via EDI, has a specific structure and syntax, that conforms to the ANSI X12 standard, and it is sent via EDI connectivity transport protocols adopted by the partners.

Whether the Order was in X12 or EDIFACT standard, both have similar structure, but different syntax. For illustration in this article, we are using EDI 850. Following is a diagram comparing the structure of the order between X12 and EDIFACT.

For more information about the EDI 850 order, it is very important to read this article: All you need to know about EDI ANSI X12 Transaction Set 850 (Purchase Order)

Magic xpi at a Glance

Magic xpi is an advanced integration platform designed to connect various systems and automate business processes. It provides pre-built connectors and adaptors specifically designed for branded ERP and CRM systems. Thanks to the team at EDI2XML for adding an EDI connector to Magic xpi, to simplify NetSuite integration. These connectors enable seamless data exchange between the two systems, ensuring accurate and real-time order synchronization.

Unique Features and Benefits of Magic

Magic xpi offers several unique features and benefits that make it an ideal choice for integration.

Data mapping, transformation, and validation: Magic xpi provides a visual data mapper that enables users to easily map data between the EDI system and NetSuite, ensuring data integrity. This includes data transformation and validation, preventing the transfer of inaccurate or incomplete data.

Pre-built connectors and adaptors: Magic xpi comes with generic pre-built connectors and adaptors specifically designed to connect to branded and non-branded systems that are API ready, such as NetSuite. These connectors simplify the integration process, reducing development time and effort.

Flexibility and scalability: With Magic xpi, businesses have the flexibility to adapt the integration process to their specific needs. The platform supports various data formats and protocols, allowing businesses to seamlessly integrate with different systems. Additionally, Magic xpi is scalable, capable of supporting growing business needs and increasing transaction volumes.

Automation and workflow capabilities: Magic xpi enables businesses to automate order fulfillment processes (for example), by defining workflows and business rules. This eliminates the need for manual intervention and ensures consistent order processing, regardless of the order source or trading partner.

Real-time monitoring and alerts: Magic xpi provides real-time monitoring of order synchronization processes. Users can set up alerts and notifications to be immediately informed of any errors or issues, enabling quick resolution, and preventing any potential disruptions to the order fulfillment process.

NetSuite and EDI Integration

Oracle NetSuite offers various modules for human resource management, accounting, finance, customer relations and analytics. As a cloud-based solution, it offers the flexibility and convenience of managing different operations and departments in a business. 

As previously stated, NetSuite does not offer EDI integration out of the box, hence why users of NetSuite will have no choice other than building some kind of integrations. Following are the different methods allowing integration with, asp per their own website:

  1. Csv import: NetSuite allows integration through comma separated files import mostly used to bulk load data into NetSuite.
  2. SuiteTalk SOAP and REST web services:  this is another programmatical access provided by NetSuite, to allow integration using both SOAP and REST API.
  3. RESTLets: scripting using custom REST-based scripts is another method provided by NetSuite out-of-the box to allow integration.

To be able to integrate with NetSuite, using one of the above methods, requires certain level of expertise with NetSuite; mostly, companies use the services of NetSuite consultants with integration expertise, to accomplish such objectives, which can be long, hard, and costly, due to the fact it requires lots of coding and testing.

What if there is a solution that does not require such an effort, time, and resources, where results can be observed within a short period of time, fraction of the time of coding and doing it yourself, without installing anything on the customer premises?

This is where our expertise at EDI2XML comes into play and can show the difference.

Useful reading: NetSuite SuiteCloud Platform Integration

Understanding the Importance of Orders Synchronization

Managing EDI orders (850) manually can be a complex and time-consuming task; it is almost humanly impossible, especially when it involves handling large volumes of data, ensuring data integrity, and coordinating with multiple trading partners. These manual processes increase the chances of errors and delays, leading to dissatisfied customers and potential revenue loss.

Real-time orders synchronization is the key to enhancing efficiency and customer satisfaction. By automating the order process, businesses can eliminate manual tasks, reduce human errors, and expedite order fulfillment. Customers receive faster updates on order status, ensuring a seamless buying experience. Additionally, real-time synchronization enables businesses to make informed decisions based on accurate and up-to-date order information.

Streamlined order processing has a significant impact on overall business operations and profitability. With accurate and timely order synchronization, businesses can improve inventory management, optimize production schedules, and enhance supply chain efficiency. This leads to cost savings, reduced lead times, and improved overall business performance.

How Does the Integration Happen?

Here is the flow described in very simple terms:

  • The EDI2XML platform will sit in the middle between the company and its trading partner.
  • Once the EDI trading partner submits a purchase order (850) to his supplier, EDI2XML will receive that EDI 850 on behalf of the receiving party.
  • Upon receiving the Order in its X12 format or EDIFACT format, EDI2XML will right away go through several data format transformation to an xml format.
  • That xml format of the 850, will then be mapped to the NetSuite Schema of the order and pushed to NetSuite.

The following diagram illustrates a high level visual of how EDI2XML works and how the transformation and integration happen.

You can also notice that Magic xpi integration platform is also featured in the middle of the process and plays the orle of the maestro who synchronize the actions and the one who publish the data to NetSuite (or another ERP system).

The following image describes how Magic xpi allows the discovery and visual mapping from a source to a destination, making it easy and quick to map data from one side to another.

The screenshot above illustrates the mapping process facilitated by EDI2XML, acting as the intermediary between an order received via EDI and NetSuite. With our expertise, businesses enjoy a hassle-free integration experience, eliminating the need for server installations and saving valuable time and costs in the process. This is a screenshot taken from a real project and being shared with our audience for education and information purposes.

How EDI2XML Enables EDI Orders Synchronization with NetSuite

Integrating EDI transactions (i.e., Orders 850) with NetSuite can be complex and time-consuming without the right tools.

The team at EDI2XML have over 24 years of proven experience on how to leverage technology to deliver efficient integration in a relatively short time, and the most efficient manner while staying on budget. One of the technologies we use is Magic xpi, a comprehensive integration platform meant to bridge the gap between systems.

Streamlining integration with Magic xpi is crucial for optimizing business operations and enhancing customer satisfaction. Leveraging our extensive expertise in integration processes, we offer proven strategies to maximize the efficiency of your online trading endeavors.

If you’re ready to transform your business operations, start by scheduling a free consultation with our integration expert today. Discover how our expertise in seamless integration and efficient data exchange can empower your business to thrive in today’s competitive landscape.

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