Nov 2021
(Last Updated On: March 30, 2022)

What is an EDI 210 Transaction Set?

EDI Transaction Set X12 210 Motor Carrier Freight Details and Invoice is an EDI document used in logistics by motor carrier companies. EDI 210 is usually sent by the carrier to the shipper (it could be a 3PL warehouse, distributor center, manufacturer, etc.) in order to provide detailed information about the fees for transportation services.

210 EDI Document Type

The formal name of this X12 transaction set is X12 210 Motor Carrier Freight Details and Invoice. 

EDI 210 transaction set, is maintained by a subcommittee “X12I – Transportation” operating within X12’s Accredited Standards Committee.

How is EDI 210 – Motor Carrier Freight Details and Invoice Used?

EDI 210 can be used by motor carriers in one of the following two scenarios:

1. as an invoice to request payment, or

2. to provide information about the cost of motor freight transportation.

Typically, the carrier sends the EDI 210 transaction, after the shipment has been delivered to the destination. The EDI 210 document, will indicate the full amount required for a shipment, as well as the terms of payment. The shipper can use the EDI 997 (functional acknowledgment) transaction, to confirm receipt of an EDI 210 transaction.

Benefits of Using EDI 210

Exchange of business documents via EDI is much more efficient and secure than using paper documents or emails. Electronic data interchange helps business partners to improve communication and optimize processes. By exchanging EDI business documents, companies have the following benefits:

– Eliminate the costs associated with the use of paper documents.

– Minimize the labor cost performing daily redundant data entry operations.

– Save time and increase of employee’s productivity.

– Reduce errors due to manual data entry.

– For motor carrier companies, using EDI 210 can speed up the billing process, allowing them to get paid much faster by their business partners.

– For shippers, EDI 210 provides a clear and accurate view of costs, helping to effectively plan a company’s finances.

What Information Does EDI 210 Contains?

The EDI Motor Carrier Freight Details and Invoice Transaction Set contains motor carrier expense details, billing information, and other information that a standard invoice should contain:

– Number and date of the invoice.

– The name and address of the consignee.

– Name and address of the shipper.

– Detailed information about the cargo:

  • name,
  • quantity,
  •  type of cargo,
  •  weight and size

– Delivery methods and route information.

– The total amounts to be paid.

EDI 210 – Motor Carrier Freight Details and Invoice Structure

ANSI ASC X12 Version 4010 of a 210 Motor Carrier Freight Details and Invoice, can have the following structure:

  • ISA – Interchange Control Header
  • GS – Functional Group Header
  • ST – Transaction Set Header
  • B3 – Beginning Segment for Carriers Invoice
  • C3 – Currency
  • M7 – Seal Numbers
  • S5 – Stop Off Details
  • N9 – Reference Number
  • G62 – Date / Time
  • R3 – Route Information
  • H3 – Special Handling Instructions
  • N1 – Name
  • N3 – Address Information
  • N4 – Geographic Location
  • N7 – Equipment Details
  • LX – Assigned Number
  • POD – Proof of Delivery
  • L5 – Description, Marks, and Numbers
  • L0 – Line Item – Quantity and Weight
  • L1 – Rate and Charges
  • L7 – Tariff Reference
  • K1 – Remarks
  • L3 – Total Weight and Charges
  • SE – Transaction Set Trailer
  • GE – Functional Group Trailer
  • IEA Interchange Control Trailer

EDI 210 and EDI 214

What is the difference between EDI 210 and EDI 214? Both of these documents are actively used by logistics and transportation companies, but they have completely two different purposes.

As stated previously in this post, the EDI 210 document, in most cases acts as an invoice for trucking companies. So often, trucking companies call EDI X12 210 Motor Carrier Freight Details and Invoice simply as EDI 210 Invoice.

EDI 214 is a Transportation Carrier Shipment Status Message used by the carrier to notify the shipper and consignee about the status of their cargo.

For complete information on the EDI 214 transaction set read this article: EDI for transportation – EDI 214 Transportation Carrier Shipment Status Message

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To fully automate data exchange with their business partners, many companies integrate EDI 210 and other important EDI transactions into their internal business systems. Our EDI2XML integration platform provides secure and efficient EDI integration with most ERP, CRM, business, and accounting applications from leading vendors such as SAP, Oracle JD Edwards, Salesforce, Microsoft Dynamics, etc.

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EDI in transportation and 3PL

You may also be interested in reading about:
– Electronic Data Interchange (EDI) in the Supply Chain
– How EDI can speed the receiving of goods in a warehouse
– EDI for Third-Party Logistics providers (3PL)
– DELFOR, DELJIT, DESADV – key EDI messages in supply chain management for manufacturing

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