Feb 2021
EDI for transportation
(Last Updated On: October 17, 2022)

What is EDI 214?

EDI 214 is an electronic document used in the context of EDI (Electronic Data Interchange) to provide detailed shipment status information. The formal name of this EDI document is ANSI X12 214 Transportation Carrier Shipment Status Message Transaction Set.

EDI 214 is a delivery status message sent from the transportation company to the shipper, as well as the consignee and their agents, as an update on the status of delivery. This EDI document contains information about the status of the shipment, dates, or even routes associated with transit shipments.

Where is EDI 214 Transportation Carrier Shipment Status Message used?

EDI 214 is used in transportation, logistics, supply chain, and international trade. As mentioned above, transport companies use EDI 214 to inform shippers and consignees about the status of their cargo.

Here are some examples of the largest transportation companies in the world using EDI. It can be based on either the X12 or EDIFACT standard (which is typical for European companies).

Some examples of the biggest Less-Than-Truckload (LTL) Carriers in North America using EDI 214 document:

What Does EDI 214 Include?

EDI 214 transaction set may include various information related to shipments made by transport service providers. Thus, as a status document, EDI 214 provides information about the physical location of cargo at any given time and can contain information on more than twenty “events”.

However, depending on the business model of the company or its specifics, business partners determine the exact list of necessary information to be transmitted in an EDI 214 document. Typically, the Transportation Carrier Shipment Status Message contains the following information:

  • Sent from – name and address
  • Place of delivery – address or coordinates
  • Shippers Purchase Order Number
  • Estimated Time of Arrival
  • Route Information
  • Delivery confirmation – location, signature
  • Information about the status of the shipment
  • Description of shipment – weight, packaging, and quantity.

Depending on the requirements of the company, EDI 214 can be produced 4 to 6 times per day up to a once per week; all depends on the business use case.

EDI 214 Business Workflow

Usually, the EDI 214 Transportation Carrier Shipment Status Message can be partnered with additional EDI transactions, such as EDI 204 Load Tender and EDI 990 – Response to a Load Tender.

Below is one of the possible workflows involving EDI 214.

To accept the EDI 204 Load Tender transportation company must send to shipper EDI 990 – Response to a Load Tender. Then, the carrier starts feeding the shipper with EDI 214 Transportation Carrier Shipment Status Message.

EDI 214 contains information about pickup and delivery times. Moreover, EDI 214 transaction set can be sent multiple times. First EDI 214 to indicate loading time; next 214 transaction set, can be sent to indicate delivered time.

Benefits of Using EDI 214

For retailers, EDI 214 transaction serves as an important source of information when scheduling and/or adjusting the schedule of goods receipt, as well as for the efficient allocation of resources and personnel.

Besides, by receiving status updates via EDI 214 messages from carriers, retailers do not need to make verification calls to clarify delivery times.

Many shippers and consignees use the Transportation Carrier Shipment Status Message as a tool to control the carrier’s transit time. To determine if the carrier has met the time schedules for transportation, they note the date and time of shipment and receipt of the goods.

EDI for the Transportation Services Sector and Logistics

Nowadays, almost every company, whether it is a shipper, consignee or carrier, exchange information through EDI.

Below is a list of the most popular EDI transactions in the transportation industry.

  • 204 Motor Carrier Load Tender
  • 990 Response to a Load Tender
  • 210 Motor Carrier Freight Details and Invoice
  • 211 Motor Carrier Bill of Lading
  • 212 Motor Carrier Delivery Trailer Manifest
  • 214 Transportation Carrier Shipment Status Message
  • 215 Motor Carrier Pickup Manifest
  • 216 Motor Carrier Shipment Pickup Notification
  • 820 Payment Order/Remittance Advice
  • 997 Functional Acknowledgment

Find the perfect EDI service for your business.

Do you need to use the EDI 214 transaction with your business partner? Therefore, you are looking for an efficient fully managed, EDI service. You are at the right place. We can help you.

We offer our clients fully managed EDI Services including various communication protocols such as:

  • VAN
  • AS2
  • FTP, or sFTP.

Connect EDI with your ERP, CRM, transportation management systems, or e-commerce

To ensure complete automation of your logistic processes, we integrate your EDI process with almost any business system in the market such as:

  • Microsoft Dynamics
  • Salesforce
  • Sage
  • Oracle NetSuite
  • JD Edwards
  • SAP

We also integrate EDI with e-commerce.

Start exchanging EDI in an hour or less using our EDI web service

EDI web service is the easiest and fastest way to get started with EDI.

To connect to our EDI REST web service and be able to exchange EDI documents, all you need to do is have access to the Internet and know your API Token and password for access.

In less than an hour, you can start exchanging EDI messages. EDI2XML REST web service provides great benefits for your business. You do not need to have experience with EDI. There is no need to sign a contract, pay as you go by very simple and dynamic pricing.

Useful: Request EDI2XML Web Service Price List

Regardless of whether you are a large freight forwarding company with numerous trading partners or a small transport company, you can exchange EDI 214 or any other EDI messages using our EDI REST service.

You can rely on our over 20 years of experience with EDI and integration projects, whether it is consulting, technical support, or project planning: we provide your company with everything you need.

Contact us for more information and a free consultation.