What is EDI 214?
EDI 214 is an electronic document used in the context of EDI (Electronic Data Interchange) to provide detailed shipment status information. The formal name of this EDI document is ANSI X12 214 Transportation Carrier Shipment Status Message Transaction Set.
EDI 214 is a delivery status message sent from the transportation company to the shipper, as well as the consignee and their agents, as an update on the status of delivery. This EDI document contains information about the status of the shipment, dates, or even routes associated with transit shipments.
Where is EDI 214 Transportation Carrier Shipment Status Message used?
EDI 214 is used in transportation, logistics, supply chain, and international trade. As mentioned above, transport companies use EDI 214 to inform shippers and consignees about the status of their cargo.
Some examples of the biggest Less-Than-Truckload (LTL) Carriers in North America using EDI 214 document:
What Does EDI 214 Include?
EDI 214 transaction set may include various information related to shipments made by transport service providers. Thus, as a status document, EDI 214 provides information about the physical location of cargo at any given time and can contain information on more than twenty “events”.
However, depending on the business model of the company or its specifics, business partners determine the exact list of necessary information to be transmitted in an EDI 214 document. Typically, the Transportation Carrier Shipment Status Message contains the following information:
- Sent from – name and address
- Place of delivery – address or coordinates
- Shippers Purchase Order Number
- Estimated Time of Arrival
- Route Information
- Delivery confirmation – location, signature
- Information about the status of the shipment
- Description of shipment – weight, packaging, and quantity.
Depending on the requirements of the company, EDI 214 can be produced 4 to 6 times per day up to a once per week; all depends on the business use case.
EDI 214 Business Workflow
Usually, the EDI 214 Transportation Carrier Shipment Status Message can be partnered with additional EDI transactions, such as EDI 204 Load Tender and EDI 990 – Response to a Load Tender.
Below is one of the possible workflows involving EDI 214.
To accept the EDI 204 Load Tender transportation company must send to shipper EDI 990 – Response to a Load Tender. Then, the carrier starts feeding the shipper with EDI 214 Transportation Carrier Shipment Status Message.
EDI 214 contains information about pickup and delivery times. Moreover, EDI 214 transaction set can be sent multiple times. First EDI 214 to indicate loading time; next 214 transaction set, can be sent to indicate delivered time.
Benefits of Using EDI 214
For retailers, EDI 214 transaction serves as an important source of information when scheduling and/or adjusting the schedule of goods receipt, as well as for the efficient allocation of resources and personnel.
Besides, by receiving status updates via EDI 214 messages from carriers, retailers do not need to make verification calls to clarify delivery times.
Many shippers and consignees use the Transportation Carrier Shipment Status Message as a tool to control the carrier’s transit time. To determine if the carrier has met the time schedules for transportation, they note the date and time of shipment and receipt of the goods.
EDI for the Transportation Services Sector and Logistics
Nowadays, almost every company, whether it is a shipper, consignee or carrier, exchange information through EDI.
Below is a list of the most popular EDI transactions in the transportation industry.
- 204 Motor Carrier Load Tender
- 990 Response to a Load Tender
- 210 Motor Carrier Freight Details and Invoice
- 211 Motor Carrier Bill of Lading
- 212 Motor Carrier Delivery Trailer Manifest
- 214 Transportation Carrier Shipment Status Message
- 215 Motor Carrier Pickup Manifest
- 216 Motor Carrier Shipment Pickup Notification
- 820 Payment Order/Remittance Advice
- 997 Functional Acknowledgment
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